PURCHASE & TENDER
Health and Family Welfare Services, Puducherry is a major purchase of
medicines and surgical items , diet items and Machinery and equipments.
The purchases are mostly
done through Open Tender System by
inviting tenders through Newspapers. The
Department has not yet opened its Website so
as to start E-tendering process.
However, this year with the assistance of
National Informatics Centre
the E-Tendering Processes will also
start. The Tenders are finalized as
per the GFR Provisions separately for medicines, surgical items,
and equipments. As
far as purchase of medicines and surgical items
are concerned, the
Department procured these items
from DGS&D rate contract firms. In
case, non-availability of these items under
DGS&D rate contract, the
purchase is effected through Government of India undertaking firms.
Government of India have recently communicated Purchase Preference Policy
in respect of medicines and surgical items.
They have given special price for purchase of these items through Government
of India Firms and the Department follows these
prices for the purchase of such
items of medicines and surgical items. Copy
of the PPP list issued by
Government of India is available.
In case of failure to purchase either
from DGS&D rate contract or
Government of India firms
purchase is effected through
CPC rate contract firms.
The CPC rate contract firms are also selected through Open Tender System based on the recommendation of Specialists of the Hospitals. The Rate contract for Government of India and CPC firms is concluded on annual basis. Copies of rate contract are available in the Department.
The Open Tender System for machinery and equipments is basically done through Two bid system (Technical bid and Commercial bid). The specifications of the equipments are floated in the tender itself and the aspiring contractors are required to specify their specifications vis-ŕ-vis the Department’s specification. On opening the technical bid the specialists of the Department/Tender Committee scrutinize the tender and short lists the technical bids of the company’s which satisfy the specification of the Department such short listed commercial bids are only opened. Though, lowest quote is preferred as per GFR norms, the Department in rare cases guided by the opinion of the Specialists/Tender Committee finalizes the tenders on higher rate /highest rate basis also . At times, single tender is also selected. Approved list of machinery and equipments is available with the Department.